Mayor Pro Tem Jonathan S. Jennings called the Regular Meeting of the Union City Commission to order at 7:30 p.m. on Monday, April 9, 2001 in the Union City Building Auditorium.

Commissioners in attendance: Mr. Kirby, Mr. McClellan and Mr. McCormick.

Also in attendance: Attorney Greg D. Voss was present in absence of City Attorney David W. Martin, City Clerk Kathy Porter and City Engineer Willard H. Rusk. Absent was: Mayor Warren S. Moore.

The Regular Business Meeting Minutes of the April 9, 2001 was presented for approval. Mr. McClellan moved to approve the minutes as presented seconded by Mr. Kirby. Motion carried unanimously.

Mayor Pro Tem Jonathan Jennings read the Treasurer's Report and called for a vote to accept as presented. Mr. McClellan made a motion to accept the Treasurer’s Report and seconded by Mr. Kirby. Motion carried unanimously.

The bills for payment were reviewed. Mr. McCormick made a motion to pay the bills with and seconded by Mr. Kirby. Motion carried unanimously.

Mayor Pro Tem Jonathan Jennings read a letter received from Mary F. Shinkle, Boone County Solid Waste Coordinator dated May 7, 2001. Mrs. Shinkle commented that the Great American Cleanup in Union was a rousing success and had over 40 volunteers to remove 200 bags of litter and other debris from portions of U.S 42, all of Hicks Pike and a portion of Frogtown Road.

A letter was read from Mr. Joe Menefee regarding additional mowing work he is doing in Lassing Green, which he feels he is not being compensated. This mowing requires four additional hours and is asking for consideration of $50.00 above his contract. Mayor Pro Tem Jennings asked Engineer Rusk to explain the contents of the mowing contract and how it related to a map he had. All mowing and landscape work is included in the contract some of which Mr. Menefee has not always completed. There have been some instances of non-communication and attitude problems with Mr. Menefee. Mr. McCllelan made a motion to confer with Mr. Menefee what his contract obligations are. Seconded by Mr. Kirby. Motion carried unanimously. The denial of the increase of $50.00 will be communicated to Mr. Menefee. Some additional work requested by the City Engineer was paid for as prescribed in the contract to Mr. Menfee.

Representative Randy Barlow reported that Skyline Chili is progressing. The 110-acre residential development toward Hathaway Road is proceeding on a 5-year plan instead of 25-year plan. It may be advantageous to Union to propose a buffer between the City and Developers. The big issue now is what the State is going to do with the road that is coming from Camp Ernest across the creek where the real bad curve is. Currently all this property is unincorporated. There should be some consideration of annexation. Due to yellow markings, there was some concern as to whether the City was being informed of current happenings. Mr. Rusk will attempt to contact Forest Rankin or Richard Guidi, Department of Transportation, and try to discover what is proposed regarding developments or work that would be of concern to the city.

City Engineer Willard H. Rusk. P.E. reported on the following:

1. A letter had been received from Brian T. Schlueter, 10690 Aspen Place requesting a solution to the water problem on his street and notification of what is being proposed and cost. A year ago a preliminary program was presented to curb the water problems. Mr. Sluter believed the problem could have been remedied with a sump pump, installed, by the contractor. Mr. Rusk believed this would not solve the problem. A recommendation will be brought to the next meeting and get a preliminary cost of the boring.

2. A Contractor has an encroachment permit for Whispering Trail, which will include a trench drain on that street. No one on that street has a trench drain but this is near the planned new U.S. 42.

3. Sycamore St. Sewer - All, but 8 home owners have turned in their easements. There may be one or two that has to be condemned. Mrs. Nantz wants to have a present appraisal of her property as to its value, etc. but the Sanitation District does not want to increase costs of the project.

4. Hempsteade and Burleigh – Striping of speed bumps and some direction markers have been completed. Stop signs had been placed earlier.

5. Met with Frank Rolfes and Jim Lyons concerning storm sewer policies and concerns.

6. Monty Hodges – 10067 Golden Pond cleaned out the ravine in the easement area on his lot. Did a good Job.

7. Hired Donald Brumley to get lights working on city sign, also Lassing Green.

8. Still working on sanitary sewer easements, letters, etc.

Mr. McClellan reported on letter from Chief District Engineer Charles Meyers, Transportation Department.

Mr. Meyers more or less informed us that basically, any improvement or change we wanted on U S 42 would be the responsibility of the City of Union. Much time has been spent in study and trying to cooperate. The bottom line, it is time for us to ask for some political help. There is not any assurance that our plans are really being considered. Construction will start next spring. Not much time is left for us to proceed as their plans are going forward. A directive is needed where to start. Mayor Moore will be consulted as to where and how the pressure should applied.

Attorney Voss reported and explained the legal aspects of the Waste Collection proposal as presented by Greg Rumpke. After discussion, McClellan moved to continue with our practice on a yearly contract for Waste Collection and Mr. McCormick seconded motion. Vote was unanimous.

Mayor Pro Tem Jennings announced that a Public Hearing on Municipal Aid and LGEA Funds would be held on June 11, 2001 at 7:15 P.M. Attorney Voss explained that the request of City Engineer Mr. Rusk the procedure of having a bid and an alternate as compared to our budget but indicated there was no legal problem to prevent two different bids.

No further business, Mr. Kirby moved to adjourn the meeting at 8:35 p.m. with second by Mr. McCormick.

Motion passed unanimously.

APPROVED: ATTEST:

__________________________ _____ ____________________________

Jonathan S. Jennings, Mayor Pro Tem Kathy Porter, City Clerk/Treasurer

Date: June 11, 2001