The Regular Meeting of the Union City Commission was called to order by Mayor Warren S. Moore at 7:35 p.m. on Monday, May 8, 2000 in the Union City Building Auditorium.

Members of the Commission in attendance were Mr. Jennings, Mr. Johnson and Mr. McClellan. Also in attendance: Attorney Greg D. Voss represented in absentia City Attorney David W. Martin, City Clerk, Kathy Porter and City Engineer Willard H. Rusk. Six citizens were in the audience.

The Minutes of the regular city meeting of April 10, 2000 were presented for approval. Mayor Moore asked if there were any corrections. There being no changes to the Minutes, Mr. McClellan moved that the minutes be approved as presented, Mr. Jennings seconded the motion, and Mayor Moore called for a vote. Motion passed unanimously.

The Treasurer's report for the period ending April 30, 2000 was presented for approval. Upon motion of Mr. Jennings that the report be accepted, seconded by Mr. McClellan, Mayor Moore called for a vote. Motion passed unanimously.

The bills due for payment were presented for approval. Mayor Moore mentioned that one bill was sent to Willard's home address from David E. Estes Engineering, Inc. for the work on Windsor Way Storm Sewer in the amount of $163.25 which needed to be added to the bills for payment. There being no questions or comments, Mr. McClellan moved that the bills be approved and paid. Mr. Jennings seconded the motion. Mayor Moore called for a vote. Motion passed unanimously.

Mayor Moore read a letter received from Association Administrators, Inc., Managing Agent for Hempsteade. Letter dated April 6, 2000 regarding the fading of the stop signs in the Hempsteade Community. City

Engineer Willard Rusk reported that he is in the process of evaluation of their replacement.

Mayor Moore read a letter from Ms. Marlene Lonkard dated April 10, 2000 expressing her thanks and appreciation of the great care that is given to the Union Rice Cemetery and she mentioned that the blacktop drive was a great addition.

Mayor Moore read three letters received from Mr. Gary A. McCormick, Mr. Melvin Cain and Mr. Don Kirby expressing their interest in serving on the Union City Commission for the vacant seat that was formally held by Commissioner Ms. Gina Logsdon. After reading the letters the Commissioners asked the three candidates questions. After hearing from the candidates the Mayor thanked each of them and appreciated their interest in wanting to serve on the Commission. Mayor Moore will inform the City Clerk with the appointment and she will notify the candidates before the next meeting.

Commissioner Johnson reported that he met with Mr. Rusk today and inspected the city streets on what has been done and needs to be done.

City Engineer Willard H. Rusk, P.E., reported on the following:

1. Cemetery work has reached a point that it needs work done on the fence. Recommends that front section of the fence be replaced with green fencing with new post. Approximately 100 feet on each side. Also, do some minor repairs. Boone County prisoners could take out the old fence and incorporate the sections that are good into the rest of the fence. The cost would be approximately $2,500. Could be finished before Memorial Day.

   Commissioner Johnson mentioned that small pillars and wings would look nice going into it. He asked Mr. Rusk to get two bids from the most reputable companies for the fence.

   Mayor Moore received a call from a resident that lives on Frogtown Road that is interested in forming a garden club. He will call the City Clerk with the telephone number and Mr. Rusk can contact her about the possibility of them planting flowers in the cemetery.

2. Talked with Mr. Jones of the Lassing Green Subdivision and reported that the punch list items are being completed, the paving is complete and looks good, as well as the paving of the walking trail over to the High School. The deteriorated fence along U S 42 is being replaced and painted white and they will put a gate to where we can have access to the area without getting in anybody's yard. A landscape easement will be provided to the City of Union for covering that area. Met with Mr. Menefee of Menefee's Lawn Care to review the areas to be mowed, he proposed $85.00 per mowing for the month of June 2000 effective June 1, 2000. The new mowing bids will include these areas in the new mowing contract for Fiscal Year 2000-2001.

3. Reported that Boone County replaced the two culverts on Rice Pike fronts the Lassing Green Subdivision. They are planning on re-paving the street by the end of June.

4. Completed curb repairs on Hempsteade Drive and Indian Hill Drive.

5. Completed storm sewer repairs in the cul-de-sac on Windsor Way.

6. Sealing on Tudor Lane and in the cul-de-sac on Windsor Way.

7. Added a small catch basin in the cul-de-sac and put in the trench drain across the driveway at 9733 Windsor Way resident Mr. Doering is suppose to reimburse the city for the majority of the work dealing with his driveway. We put together an invoice to Mr. Doering for about $400.00.

8. A resident inquired about what could be done with the abandoned house on U.S. 42. Mr. Rusk met with Brad Horn who is the Code Enforcement Officer in Boone County and the county has an ordinance that covers this type of concern and he suggested that the city have one of their own covering policy on this type of concern for Union. He will get with Attorney Voss to put one together for the City of Union. In the meantime Mr. Rusk will mail a letter to the owners regarding the weeds and contact them to find out what their intentions are for this house, at the present time the house has been boarded up for the past four years.

9. Storm sewer work at 1810 Whispering Trail is scheduled for this week.

10. Replaced the first stop sign in Hempsteade so that you could see the difference between a new and faded one. The signs are beyond their lifetime expectancy the red does fade. Mr. Jennings asked the price of the stop signs. Mr. Rusk guessed around $50.00 per sign.

11. The street light is expected any day for Gunpowder Road, not sure if the resident will get the cable.

12. The drawings for the Sycamore Drive Sanitary Sewer are still available for viewing if anyone is interested. The design is finished and the Sanitation District has scheduled a Public Hearing for June 6th for the Sycamore Sewer Project.

13. Resident Kathy Nance was concerned of the broken pieces of concrete in the culvert ditch on Mt. Zion Road. Mr. Rusk contacted Tom Shoemaker at the Department of Transportation and they cleaned it up.

14. Mailed out several violation notices; mentioning one to Mr. Erpenbeck regarding the weeds/grass that need to be cut near the Webster’s property, and one to a resident on Russwill Lane regarding a car with expired tags and a travel trailer park in the grass on the side of the house

    Mr. Jennings inquired about the parking on public streets. Mayor Moore explained that no on-street parking on any city street in the City of Union during the hours of 8:00 a.m. until 5:00 p.m. and on that side of the street containing fire hydrants should be no parking anytime. Mayor Moore asked Mr. Rusk to check the signs.

15. Mr. Rusk reported that four bids were received and opened for the Windsor Way project. One from Quality Construction Inc., Rudi’s Mobile Repair, Paul Michels and Sons and J.P.S. Construction Inc. he took each bidder out to the site and went over the specifications with each bidder. After reviewing the bid amounts that ranged between $46,725.00 up to $67,595.00. Mr. Rusk recommended that the contract be awarded to J.P.S. Construction Inc. and the work could be completed by the middle of June.

Mr. Jennings made a motion to award the contract to J.P.S. Construction Inc. for the repairs and replacement of deteriorated concrete of Windsor Way including installation and repairs to storm sewers. Mr. Johnson seconded the motion. Motion passed unanimously.

Mr. Randy Barlow, City of Union Planning & Zoning Representative reported that the next meeting would be this Wednesday, May 10^th.

Second reading of ORDINANCE NO. 2000-001 – AN ORDINANCE APPROVING AND ADOPTING A STATEMENT OF GOALS AND OBJECTIVES FOR THE 2000-BOONE COUNTY COMPREHENSIVE PLAN AS PART OF THE REVIEW OF THE CURRENT BOONE COUNTY COMPREHENSIVE PLAN PURSANT TO CHAPTER 100 OF THE KENTUCKY REVISED STATUES. Motion by Mr. McClellan to pass and approve Ordinance No. 2000-001 seconded by Mr. Jennings. Motion passed unanimously.

Mayor Moore asked the City Clerk to provide him with a file containing the current budget and he will begin working on the budget for fiscal year 2000-001. Mayor Moore mentioned that a public hearing will be held prior to the regular meeting next month on the expenditures of the Municipal Road Aid and Local Government Economic Assistance Funds. He asked for suggestions or projects that should be considered for the fiscal year 2000-2001 budget to let him know.

At 9:00 p.m., Mr. Johnson moved to adjourn the meeting. Mr. Jennings seconded the motion. Mayor Moore called for a vote. Motion passed unanimously.

APPROVED: ATTEST:

______________________ ____________________

Warren S. Moore, Mayor Kathy Porter, City Clerk

Date: June 12, 2000