7:00 p.m. Regular Business Meeting
CALL TO ORDER: Regular Business Meeting
Mayor Don Kirby called to order the Regular Business Meeting for the Union City Commission on Monday, December 8, 2008 at 7:00 p.m.
Present: Mayor Don Kirby, City Commissioners Bob Kelly, Todd Sayers, John Adams, and John Mefford. Also, Barry J. Burke P.E. (Foppe Technical Group), and City Attorney Greg Voss. Warren Moore (City Administrator) and Kathy Porter (City Clerk/Treasurer) were not in attendance. Audience attendance fourteen (14), seven (7) signed the attendance sheet.
MINUTES: (All Commissioners were provided a copy prior to tonight’s meeting)
Commissioner Mefford moved to accept the REGULAR BUSINESS MEETING MINUTES of Monday, November 10, 2008 and the motion was seconded by Commissioner Sayers. Motion carried.
TREASURER’S REPORT:
Commissioner Sayers moved to accept the Treasurer’s Report of November 30, 2008 as presented. Commissioner Adams seconded the motion. Motion carried.
CORRESPONDENCE: The Mayor announced a number of individuals interested in serving on the Boone County planning commission as the current city of Union representative term expires at the end of 2008. Interested candidates who were in attendance introduced themselves, Jim Longano, 9918 Burleigh Lane, served 5 years in Louisville, North Carolina, great interest in planning and looking for the city to move forward. Bob Cawman, Cherbourg Drive, has interest in seeing the city of Union progress according to the master plan. Terri Kidwell, currently serving on board of adjustments is interested in serving on the planning commission. The Mayor stated how much he appreciated those interested and notified the position would be filled early next year. The Mayor noted that e-mails had been received with regards to the traffic calming devices proposed for the city; more discussion will take place with the report from the City Engineer.
CITIZENS WISHING TO SPEAK: Mayor Kirby asked if anyone in the audience would like to speak. There was no response.
CITY ADMINISTRATOR’S REPORT: Warren Moore – City Administrator
Report was given by Mayor Kirby as Mr. Moore was not in attendance.
Carryover: Union Town Plan; Sanitary Sewers; Urban Forest Commission; Transfer of State Right of Way to the City; Old Fire Hall; Public Works;
Current Issues: Budget amendment – Mr. Moore will amend the budget and will present it at the January city meeting. Traffic Calming – Speed bump areas for testing have been identified, marked and waiting on weather conditions to be installed. City Website – Several minor changes have been made to the website to provide additional information to our citizens.
COMMISSIONER OF PUBLIC WORKS: Bob Kelly, City Commissioner
Mr. Kelly stated that he talked with Greg Rumpke, of Rumpke trash service and the driver that was making the “earlier than scheduled” stops was suspended for three (3) days as a result of the continued complaints by disturbed residents. Commissioner Kelly stated that he talked with St. Timothy regarding safety issues addressed at last city meeting with drains, and was informed it is on county property. He will follow up to be sure the proper people are notified. Landscaping and snow removal bids were received. Spillman was the only bid on snow removal; Spillman Lawncare and A&A Landscaping were the only two bids submitted for landscaping. Spillman Lawncare bid is 72,000.00 and A&A Landscaping is 36,000.00. The bids will be reviewed and further discussion will take place. Mr. Spillman made a request for the water to be turned on at the firehouse so that snow removal equipment can be washed.
Regular Business Meeting of Union City Commission
MINUTES – December 8, 2008 – Page 2 of 3
UNION VISIONING COMMITTEE: Bob Kelly, City Commissioner
Pizzuti will be here the first week in January for an all day visit and will be analyzing the Union Town Center Plan vision. They will be working with property owners and the city to identify specific uses, commercial and residential, and determine what percentages of each should be delegated. The request for a drop box has been approved. The Mayor will follow up with Warren Moore on completion date. Mr. Kelly stated they are still in the planning stages in developing a Citizens Committee for the city.
PLANNING AND ZONING: Mr. Patrick Reynolds (Union’s Representative on Boone County Planning Commission) was not present.
CITY ENGINEER REPORT:
Mr. Barry Burke with Foppe Technical Group presented the City Engineer’s Report. (All Commissioners were provided copies of the detailed report dated December 8th, 2008 updated through December 4th). Mr. Burke stated that Gunpowder Greens construction is now complete. Churchill Drive is now a new street. The Wetherington Blvd. project which the city of Union partnered with city of Florence is also complete. The city of Union is holding 10% back until city of Florence authorizes final retainage release. The lifecycle of both of these projects has been greatly extended. The City is still working on drainage issues and plans for Hempsteade Drive. Ryle High School Double Eagle/Raiders Run Bus Traffic Problems. Phil Jones, Ryle’s Director of Transportation advised the problems with relocating pavement striping has not been resolved. Mr. Jones will contact Rick Davis in an effort to resolve the problem. Speed complaints – New effort which is a companion to last months effort includes eight speed data reports by stop watch. Of the total number of cars clocked with a stop watch, approximately 85% feel they travel at a safe speed; however, in a subdivision with children, speeds taken are unsafe. On average cars were traveling between 28 mph and 32 mph. The City’s ordinance and posted speed signs are twenty (20) MPH. Mr. Burke observed concrete cracks on the curb fronting of Mr. Wong’s property and notified/conversed by phone that no immediate repair was warranted, but will be monitored for more deterioration. This issue has been put on a watch list. Riegler Engineering, Inc. wishes to provide engineering to develop the property at 9967 Old Union Road for expansion. Riegler stated that the client is only responsible for portions of the storm drainage system on private property, and hopes the city desires to upgrade their system under Old Union Road. More detail will be provided to the city administration for action. Pictures were taken of George Allen’s garage foundation cracks for the record. Mr. Burke asked how he should proceed with the residents who wish to pay up front and those who wish to finance “tap in assessment fees” for city’s sewer. The Mayor asked city attorney Greg Voss to work with sanitation district in coordinating a feasible payment plan and to advise at the next meeting. Tim Foster, in attendance from Foppe Technical Group, Inc. gave a summarization of the grant/loan procedure and finalization process. Mr. Foster explained that forms will need to be filled out and ordinances signed in order to complete the grant/loan process.
OLD BUSINESS:
Second reading of ORDINANCE NO. 2008-011 – AD ORDINANCE RELATING TO THE CREATION OF THE POSITION OF CITY ECONOMIC DEVELOPMENT COORDINATOR FOR THE CITY OF UNION, KENTUCKY SPECIFYING POWERS AND DUTIES OF THE POSITION. Mayor Kirby requested a motion be made to withdrawal the ordinance as the city is not yet ready to create this position. Commissioner Adams made a motion to withdrawal and Commissioner Sayers seconded. Motion carried.
Second reading of ORDINANCE NO. 2008-013 – A FRANCHISE ORDINANCE GRANTING A COMPETITIVE FRANCHISE AGREEMENT FOR CABLE SERVICE TO CINCINNATI BELL EXTENDED TERRITORIES LLC, AND INCLUDING PROVISIONS FOR INSURANCE, REPORTS AND RECORDS, CONSUMER PRACTICES, CONSUMER PROTECTION MEASURES, CONSTRUCTION, AND CONSTRUCTION-RELATED PRACTICES, AND OPERATION PROCEDURES, AND HEALTH, SAFETY, AND WELFARE MEASURES; PROVIDING AND EFFECTIVE DATE. Motion made by Commissioner Sayers and Commissioner Mefford seconded. Motion carried.
Regular Business Meeting of Union City Commission
MINUTES – December 8, 2008 – Page 3 of 3
Second reading of ORDINANCE NO. 2008-014 – AN ORDINANCE SETTING THE COMPENSATION FOR THE UNION, KENTUCKY CITY CLERK/TREASURER. Commissioner Sayers made a motion to accept, Commissioner Mefford seconded. Motion carried.
NEW BUSINESS:
RESOLUTION NO. 2008-009 – A RESOLUTION FOR AUTHORIZING THE EMPLOYMENT OF THE CONSULTING AND DEVELOPMENT FIRM OF PIZZUTI SOLUTIONS REGARDING THE UNION TOWN CENTER. Commissioner Mefford made a motion to accept, Commissioner Kelly seconded. Motion carried.
First reading of ORDINANCE NO. 2008-015 – AN ORDINANCE RELATING TO THE CREATION OF THE POSITION OF CITY EVENTS COORDINATOR FOR THE CITY OF UNION, KENTUCKY SPECIFYING POWERS AND DUTIES OF THE POSITION. Commissioner Kelly made a motion to accept, Commissioner Sayers seconded. Motion carried.
Leslee Wanscott from Gray Middle School addressed the commission on presenting the Mayor with a “peace letter” from Japan, that she received while visiting. Mayor Kirby asked her to make her presentation after the meeting had adjourned.
ANNOUNCEMENTS:
Date for next month’s regular business meeting: Monday, January 12, 2009, 7:00 p.m.
ADJOURNMENT:
No further business came before the commission. Commissioner Mefford moved to adjourn the meeting at 8:30 p.m. Commissioner Adams seconded the motion. Motion carried.
Signed this 8th day of December, 2008.
APPROVED: ATTEST:
________________________ _______________________________
Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer